EVENT INFORMATION

Southwest Wedding Bazaar | Sunday APRIL 30th, 2023 | 3:30pm - 7:30pm | River Bend Ranch

The Southwest Wedding Bazaar is a unique opportunity for you to collaborate with area vendors to curate a fun and interactive wedding event.  The SWWB has proven itself as a tremendously successful approach to reaching clients; beyond what a traditional booth and business card will allow. The SWWB allows you to do more than talk about your product or service, you get to demonstrate in a live environment!  The event is enchanting, laid back and lively; and it will be an opportunity to shine as event guests get to fully experience your talents. The goal is to enable guests to connect with the best wedding vendors in the region and observe us at work as we coordinate a wedding and reception activities to provide inspiration for their big day. 

Vendor Registration = $200

Event Schedule - Preliminary

April 26th, 2023
6:30pm - 8:00pm Pre-Bazaar Vendor Meeting open to all registered vendors

April 30th, 2023
8:00am - 11:30am Early Vendor Setup for outdoor vendors only (by request)
11:30am - 3:00pm Vendor Setup for all vendors
3:00pm - 3:15pm Vendors Parking in designated parking areas
3:15pm Gate Opens for guests and registration/check-in begins
3:30pm - 3:55pm Live Music on the deck
3:55pm - 4:20pm Live Music at the campfire
4:20pm - 4:30pm DJ Music at the Big Willow ceremony site
4:30pm - 4:45pm CEREMONY - BIG WILLOW
4:50pm - 5:00pm DJ Music at the Cabin Willow ceremony site
5:00pm - 5:15pm CEREMONY - CABIN WILLOW
5:15pm - 5:30pm Live Music on the deck
5:30pm - 5:45pm Live Music at the campfire
5:50pm - 6:00pm DJ Music at the Lakeside ceremony site
6:00pm - 6:15pm CEREMONY - LAKESIDE
6:15pm - 6:30pm DJ/Live Music in the barn for first dances
6:30pm - 7:00pm DJ Music for dancing in the barn
7:00pm - 7:15pm Prize Drawings Announced
7:15pm - 7:30pm Party Ends
7:30pm - 9:00pm Vendor Teardown

Frequently Asked Questions

What is the Pre-Bazaar Vendor Meeting for?
This meeting is for all registered vendors to come and see the venue, understand where they will be located, ask questions and meet other vendors and ceremony team members. This is not a required meeting, although it is especially helpful for first time vendors.

How big of a space does each vendor get?
The goal is to give each vendor the space they need.  Some vendors (i.e. food trucks, trailers, etc.) will need more than others.  Inside space is more limited than outside.

Does each vendor need to provide their own table, tent, chairs?
Yes.  The venue will not have enough tables and chairs to provide for vendors, so plan to bring your own.  Pop-up tents are also encouraged because it helps to identify a vendor space within the outdoor area.

Is it okay to hand out swag?
Sure, although it is not required.

Will vendors receive registration information about the attendees?
Yes, names and contact information of the Brides will be shared.

When will the vendor space assignments be communicated?
If not before, this information will be shared at the Pre-Bazaar Vendor Meeting on April 26th.

Will electricity be available?
Electricity is widely available inside the event barn.  For outside spaces, we will do our best to run extension cords as needed.  You may want to bring your own extension cords as well.  If your electrical needs will draw significant amperage, please contact the venue so that you are slotted into an adequate area.

When will we know how many guests to plan for?
If not before, this information will be shared at the Pre-Bazaar Vendor Meeting on April 26th.

What will the Bride receive at the check-in table?
The Bride will receive some official Southwest Wedding Bazaar tote bag which includes the event schedule, vendor directory and vendor location map, among other possible items.

What happens in case of rain or windy weather?
Each vendor will be responsible for their own space, so if rain is in the forecast please plan to bring a pop-up tent or an adequate solution for your space. Please seek venue manager approval before staking tents to ensure no underground lines are present.

Can I setup the day before?
The venue has an event scheduled on April 29th, so unfortunately we are not able to accommodate setup the day before.

What time can we begin teardown?
Teardown can begin at 7:30pm.  Please do not begin teardown prior to the event end.

Marketing and Vendor Spotlight

With your paid registration, we will include your business/brand in a vendor spotlight feature on the SWWB Facebook and Instagram pages. You are also encouraged to promote the event on your own social media accounts and/or website pages. Please inquire for use of the SWWB logo files.

Sample Email Template for Leads

Hello!  Have you heard about the upcoming event called the Southwest Wedding Bazaar?  It is happening on Sunday, April 30th from 3:30pm – 7:30pm just a couple miles north of Durango at River Bend Ranch.  You’ll have a great time at the party, and you can find all the vendors for your wedding in one place!

So what is the Southwest Wedding Bazaar?  

In simple terms, it is a wedding expo disguised as a wedding and reception.  The SWWB includes all the vendors you could want, and you get to observe vendors at work.  The event will host three vow renewal ceremonies as well as a reception area.  Guests are encouraged to visit with vendors, attend the ceremonies, listen to live music, enjoy a variety of great food and free drinks, get pictures taken, eat cake, dance...basically, feel like you're part of a wedding!

Why should you attend?

  1. There will be a lot of great vendors attending and they want to earn your business by demonstrating their services.

  2. Each bride will receive official Southwest Wedding Bazaar swag along with opportunities to win lots of cool stuff.

  3. Food and drinks will be provided, including desserts.

The event will feature dozens of the top local wedding vendors including food, beverage, entertainment, floral, wedding planning and design, photography, officiants, and a variety of other specialties.  Plus, there will be plenty of fun things to do whenever you need a break from visiting with vendors.  This event gives you the chance to dress up, have fun, be inspired and meet skilled professionals available for your wedding.  

Come join us at the Southwest Wedding Bazaar on Sunday, April 30th from 3:30pm – 7:30pm.  It's an incredible opportunity that you will not regret!  Tickets are $20 online and $25 on the day of the event.  This event will be held primarily outdoors.

To learn more and to register online visit the SWWB website at swweddingbazaar.com.  You can also follow the event on Instagram and Facebook with the handle @SouthwestWeddingBazaar.

Hope to see you there!